August 2011 Archives

I have used and tried several task management software in the course of my working. While some are really feature rich, I have found that most of them suffer from a feature bloat. While big teams and geeky users make use of and enjoy these fancy features, the average user just wants to get his work done.

Noting down the tasks for self and the team members, clarifying things if there is a doubt, posting progress and finally marking them done is all they want. They do not want to dabble in workflows, fancy graphs and Gantt charts.

Because I am a believer of simple and elegant myself, I sat down with my team to specify and build a simple Task Management Software that will double up as a task delegation software also. There are no projects (though you can label the tasks with the project name), there are no graphs, no fancy features that will make you squirm and struggle with learning curves. We think you will learn to use the A1Tasks system in2 minutes. This also helps us to keep the cost down – really down. Check the price on the site – you will be pleasantly surprised.

Cheers to the simple and elegant brigade. Let the geeks enjoy their fancy toolbox while we get things done.

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While doing some research about how people are using their task management software, I came across a startling revelation. Several people I told about our new task management software, told me – “Yes, but there are several software in the market already. So why do you want to build another one?”. ¬†When I asked them which one they used, they went silent.

The reasons they were not currently using a system were many, including:

1. They are quite complex and I do not have the time to learn them

2. I do not want to use a system on someone else’s server due to privacy reasons.

3. A desktop software does not work for me because I want to share my tasks with my team members.

…and so on.

Well these are some of the problems we are tackling through the A1tasks software. For starters, we have made this the world’s simplest task management software. You can learn to use it in 2 minutes flat. So no learning curve for you or a team member.

We also give you the software to install on your own server. No one else sees what tasks you are planning to do yourself or assigning to a team member.

Similarly, this being an Internet based software, you and your team can use it from anywhere, be it the office or home or a vacation point.

And we have priced it such that you get a pleasant surprise. You get it for $9.97 one time, with full source code. Click here to checkout all the details and buy your own copy.

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Do you use a task management software? Are you satisfied with it? Do you think something is missing?

I request you to share your concerns with your fellow readers and I will try my best to see that we find out a way to tackle that problem? May be there is a way to achieve what you need to get done.

Please post a comment below mentioning your task management software and the problem you face.

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I am happy to share with you that A1Tasks has been launched and is ready to accept your order at www.a1Tasks.com.

As you might know, this is the world’s simplest task management & delegation software. If you have a team of 1 to 25 people, you can get much more productive by using this low cost, yet powerful software to manage your own as well to delegate tasks to your team members. Add unlimited notes and files to each task and monitor their progress in an easy, intuitive way.

Click here to check it out.

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Feeling overwhelmed with all the things you have to do and get done? These tips will put you on top of your task management nightmares and help you get things done – without stressing you out.
  1. Note it down: The best thing you can do to manage your tasks easily is to note them down. When you have the things you need to do stuck in your mind, the brain gets stressed out.Putting these down on the paper tells the brain that it does not need to bother about remembering them and you can complete them easily. You can use a simple piece of paper or a sophisticated software to note these but everything works to relax your brain.
  2. Delegate the tasks: You should delegate the tasks to your assistants or any other help when they can do it better than you, quicker than you or at a lower expense.You see, there is a certain income goal you have identified for yourself. This means your time is valued at a certain dollars per hour rate. If someone else can do it cheaper, get it done rather than do it yourself.
  3. Handle the task once: When you see a task that can be done quickly like replying to a mail or filing a piece of paper, do it right away rather than see it on your to-do list again and list and spending more time thinking about it than it takes to do it.
  4. Prioritize your tasks: You must definitely put a priority on each of your task and you should get around to doing the B level tasks only after completing all the A level tasks. If you don’t do this, you will end up doing what we call “spinning the wheels” and nothing important will get done.
  5. Plan in advance: Make your to-do list the previous night. If you sit down to prepare your ‘things to do’ list the first thing in the morning, you will be wasting a lot of the productive time in thinking about what to do rather than doing that.
  6. Block out chunks of time: You must block out decent sized chunks of time like 30 minutes or 60 minutes. You must take up something that requires undivided attention like writing the web copy, preparing an important quote, planning some marketing activity etc.Don’t take phone calls or let your colleagues disturb you during this period.
  7. Take a break: You must take a break after every solid working block. See if you can get up, stretch a little or take a walk around the office. This will free up the jammed body and will give you fresh oxygen. When yuo sit down on your desk again, you will have a revitalised mind to tackle the next item.
  8. Visualize the results: Some tasks require deft attention and might be a bit routine thereby making them look boring. Vislualize the results that you will get after you have completed it and you will be doing it with renewed vigor.
  9. Collect the tools: When you start doing something, make sure that you have all the tools handy. You don’t want any breaks or problems while doing what you are doing. Imagine how it would feel when the ink in your pen runs out while you are writing in full flow.
  10. Eat the frog: You should tackle the most challenging task first when you are fully charged up. No point doing the trivial stuff first and then taking up the monster when you are tired or bored.
  11. Close that list: Once you have added enough items to your task list (things that you can do in about 80% of the day), stop adding any more items to this list. Everything else has to go in another list.If you happen to remember something super-urgent, swap out another item from the list before you add this. This way you won’t be a list chaser and will enjoy doing what you are doing.

Remember, you have A1Tasks to help you organize your tasks when you don’t want to load up your priceless brain.

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